SHORT FORM.

Full refund if cancelled within statutory cooling off period.

Refund of deposit less 10% of TOTAL payable for cancellations up to the date of full payment due i.e. 28 days before take up date.

NO refund for cancellations within 28 days of take up date (start date of rental period).

FULL refund if we cancel due to unforeseen circumstances or the property becomes unfit for use.

25% deposit on booking. Balance due 28 days before take up date (start date of rental period).

Normal change-over day is Saturday. Check-in time 4-6 pm. Check-out times 11am.

No pets, sorry.

Minors ( under 18 ) cannot book the property. Minors cannot use the property without the supervision of a responsible adult for the duration of the stay.

Normal wear and tear accepted.

Breakages and exceptional damages must be paid for in full.

We reserve the right to cancel the booking if the premise becomes unsuitable for habitation or does not meet the standards on which the booking was taken.

Vehicles parked at owner’s risk.

A £100.00 deposit is required, payable at uptake. Full refund if there is no exceptional breakages and ALL towels etc. are returned. Refund will be given at checkout.

Persons with special needs must contact the owner to confirm if the premises are suitable for their needs. No refund will be given if it transpires that the premises are unsuitable.

These terms must be agreed before a booking is confirmed.

Additional Terms and Conditions in relation to pets.

In general pets are not allowed, but there are exceptions. These include GUIDE DOGS, COMPANION DOGS and HOUSE TRAINED ANIMALS.

Animals which shed significant hair are welcome, but must be housed in the rear yard.

Agreement must be sought in advance and confirmed.

In the absence of prior approval you may be refused entrance without refund.

It is the responsibility of the renter to ensure the premises is fully restored to the condition on which they received the premises.

Ensure no evidence of pets having stayed is presented to the next guests.

Properly dispose of all litter off the premises.

FULL FORM

HOLIDAY LETTING AGREEMENT

(FOR A HOLIDAY LET OF FURNISHED PROPERTY)

The Landlord

David Carthy

42 Mackworth Road,

Porthcawl,

Bridgend,

CF36 5BT

UK.

The Tenant

As per invoice, being a person or persons of 18 years or older. For the purpose of this agreement the tenant is the “responsible adult” as in clause 9.1.

The Property

42 Mackworth Road,

Porthcawl,

Bridgend,

CF36 5BT

UK.

together with the fixtures and fittings and the effects set out in the Inventory.

The Term

As per invoice, check in 4 pm on start date and checkout at 12am on end date.

The Rent

The rent amount is the invoiced amount.

Method of Payment

* Bank Transfer . Bank details on the invoice.

* Cheque. Made payable to DAVID CARTHY

Note 1. Bookings by cheque will be confirmed on cheque clearing with our bank. It could take up to 10 days.

Note 2. Please ensure you pay all bank charges with bank transfers, if any. We will notify you if the correct amount didn’t reach our account.

The Deposit

The deposit shall be 25% of invoiced amount, due on the date of confirmation of booking. Balance due 28 days before take up date (start date of rental period).

Refunds and Cancellations.

Full refund if cancelled within statutory cooling off period.

Refund of deposit less 10% of TOTAL payable for cancellations up to the date of full payment due i.e. 28 days before take up date.

NO refund for cancellations within 28 days of take up date (start date of rental period).

FULL refund if we cancel due to unforeseen circumstances or the property becomes unfit for use.

The Inventory

The Inventory means the list of the Landlord’s possessions at the Property.

Terms and Conditions

1          General

1.1        In this Agreement any reference to the masculine includes the feminine.

1.2        This Agreement is made on the basis that the Property is to be occupied by the Tenant for a holiday as mentioned in the Housing Act 1988 Schedule 1 paragraph 9 and the Tenant acknowledges that this Agreement shall not confer on the Tenant any security of tenure within the terms of that Act.

1.3        Where the Tenant comprises two or more persons, obligations, expressed or implied are deemed to be made by such persons jointly and severally.

2          The Property

The Property is the Property specified above, together with any outside space or garden.

2.1       Parking

Off street parking is provided to the front of the property. Vehicles parked at owners risk.

The Tenant is responsible for any fines or penalties they incur by way of illegal parking.

2.2        Smoking.

            Smoking is not permitted within the property.

3          The Deposit

3.1        The Tenant must pay the Deposit specified as per invoice to the Landlord with the Rent, to be held by the Landlord until the end of the Term as security towards the Tenant’s liability for loss of inventory and or damage to the Property over and above what would be reasonable ware and tear,under this Agreement.

3.2        The deposit shall be refunded to the Tenant at the end of the Term (without interest) under deduction of such sums that may be due to the Landlord from the Tenant as a result of any breach of the Tenant’s obligations.

4          Rent

The Tenant shall pay the Rent (together with any VAT for which the Landlord is accountable, if any) to the Landlord as specified above.

5          Interest

Where the rent or any other sum due by the Tenant under this Agreement is in arrears, whether legally demanded or not, the Landlord shall be entitled to charge interest at the rate of 4% above the prevailing base rate of the Bank of England on the outstanding sum from the date when the same became due until the date of payment.

6          Insurance

6.1        At all times throughout the Term the Landlord shall effect suitable building insurance cover for the Property and shall insure the Landlord’s fixtures, fittings and effects against loss or damage by fire and any other risks he decides to insure against from time to time, with an insurance office of repute for the full cost of reinstatement.

6.2        The Tenant must not do anything, or fail to comply with any requirement, as a result of which the policy of insurance effected by the Landlord for the Property and the Landlord’s fixtures, fittings and effects may become void or voidable or by which the rate of premium on any such policy may be increased.

7          Quiet Possession

The Landlord agrees not to interrupt or interfere with the Tenant’s right to quiet possession and enjoyment of the Property.

8          Underletting

The Tenant must not assign, underlet or part with or share possession of the Property or any part of it.

9          Use of Property

The Tenant shall use the Property for the purpose of a private holiday residence for a maximum of 6 persons only and not for any other purpose whatsoever and the Tenant must not use the Property or any part of it for any improper, immoral or illegal purposes.

9.1        Minors, (under 18 years of age) cannot use the property without the supervision of a

“responsible adult“ for the DURATION of the term.

9.2        The Property cannot be used as a correspondence address save only and exclusively           by the Landlord. All correspondence received at the Property is deemed and excepted to be for the attention of the Landlord.

10         Advertisements

The Tenant must not display notices or advertisements in the windows or elsewhere on the Property.

11         Nuisance

The Tenant shall not (nor allow others to) cause nuisance or annoyance to the Landlord, other tenants or any neighbours.

12         Damage

The Tenant shall not (nor allow others to) cause any damage or injury to the exterior, structure or any part of the Property or adjoining property.

13         Alterations to Property

The Tenant shall not (nor allow others to) make any alterations or additions to the Property or its decorations, fixtures or fittings and the Tenant shall not (nor allow others to) remove any of the items specified in the inventory or any of the Landlord’s possessions, from the Property.

14         Maintenance

14.1      The Tenant shall keep any fixtures, fittings and effects of the Landlord in good repair and condition and must replace any damaged fixtures, fittings and effects with similar articles of at least equal value, reasonable wear and tear and damage by accidental fire excepted.

14.2      The Tenant must not move any items of furniture from room to room in the Property and must replace in its original position any furniture that is moved within rooms.

14.3      The Tenant must keep free from all blockages and obstructions all baths, sinks, lavatories, cisterns or pipes.

15         Outgoings

15.1      The Landlord must pay all charges for gas and electricity supplied to the Property during the Term..

15.2      The Landlord must pay all the water and sewerage charges and any rates or taxes levied in respect of the Property.

16         Pets

The Tenant shall not keep or allow pets of any kind at the Property without the express written permission of the Landlord. If any pets are permitted they must be kept under strict control at all times and must not be left unattended in the Property. The Tenant will be responsible for all damage caused by the pet. Additional charges may apply.

Exception: Guide Dogs and Trained Companion Dogs

17         Reporting Disrepair

The Tenant must report to the Landlord any disrepair or defect in respect of the Property or the fixtures and fittings and report any failure of mechanical or electrical appliances.

18         Rights of Access

The Tenant must allow the Landlord, his agent or contractors access to the Property at reasonable hours during the day, to inspect the condition of the Property or to carry out repairs or other works to the Property that may be necessary during the Term pursuant to the Landlord’s repairing obligations or to carry out maintenance of the appliances or to execute all work necessary to remedy the Tenant’s breach of any covenant contained in this Agreement regarding repair, maintenance or decoration. The Landlord shall normally give at least 24 hours’ notice but the Tenant shall give immediate access in an emergency.

19         Suspension of Rent

If the Property or any part of it is damaged or destroyed by fire or any of the risks insured against by the Landlord so that the Property is not habitable, the Rent shall be suspended or a partial abatement allowed to the nature and extent of the damage and destruction until the Property has been reinstated and is fully habitable again. If the rent for the period of suspension has been paid in advance the Landlord must repay it or a fair proportion of it to the Tenant.

20         End of the Term

The Tenant must deliver up the Property at the end of the Term in the same clean state and condition it was in at the beginning of the Term, reasonable wear and tear and damage by insured risks excepted.

21         Re-entry

If at any time during the Term:

21.1      the Rent or any part of it is unpaid for more than 14 days after it is due, whether formally demanded or not, or

21.2      there is a breach of any other of the Tenant’s obligations under this Agreement, or

21.3      the Property is left unoccupied for more than 14 days continuously otherwise than by prior agreement with the Landlord,

then the Landlord may recover possession of the Property and this Agreement shall end but without prejudice to any of the Landlord’s other rights and remedies in respect of any outstanding obligations on the part of the Tenant.

22         Safety Regulations

22.1      The Landlord confirms that all furniture and furnishings comply with the relevant fire safety regulations.

22.2      The Landlord shall ensure that all gas appliances, flues and installation pipe work in the Property are checked by a British Gas or CORGI registered technician on an annual basis and that a record is kept stating the defects found (if any) and the remedial action taken.

22.3      The Landlord confirms that all electrical appliances and equipment supplied by him are safe so as not to cause danger.

23         Notices

Any notice to be served under this Agreement may be delivered by hand or may be sent by registered post, recorded delivery, fax or email. If served on the Tenant, a notice should be served at the Property or sent to any fax number or email address intimated by the Tenant, and if served on the Landlord or his Agent should be served at:

31 Baskin Cottages,

Cloughran,

Co Dublin

Ireland.

or sent to any fax number or email address intimated by the Landlord or his Agent.

The Landlord hereby agrees to let the Property and the Tenant hereby agrees to take the Property for the Rent and Term in accordance with the conditions stated within this Agreement.

Wi-Fi Acceptable Usage Policy.

This agreement sets out the terms and conditions on which wireless internet access (“the Service”) is provided, free of charge to you, as a guest of David Carthy, 42 Mackworth Road, Porthcawl, Bridgend, CF36 5BT, in consideration for your custom and your agreement to these terms and conditions.

1. Extent of the Service

1.1 I do not recommend in particular the use of any websites (or other internet related services)          (“Internet Services”) and your use of Internet Services is carried out entirely at your own risk.

1.2 I have no responsibility for, or control over, the Internet Services you access and do not guarantee that any services are error or virus free.

1.3 I have no responsibility for, or control over, the information you transmit or receive via the Service.

1.4 Save for the purposes of network diagnostics I do not examine the use to which you put the Service or the nature of the information you send or receive.

1.5 I do not guarantee:

1.5.1 The availability of the Service;

1.5.2 The speed at which information may be transmitted or received via the Service; or

1.5.3 That the Service will be compatible with your equipment or any software which you use.

1.6 Whilst I take reasonable steps to ensure the security of the Service and to prevent unlawful access to information transmitted or received using the Service I do not guarantee the security of the information which you may transmit or receive using the Service or located on any equipment utilising the Service and you accept that it is your responsibility to protect your information and have adequate security (in terms of equipment and procedures) to ensure the security, integrity and confidentiality of your information and data.

1.7 I reserve the right at all times to withdraw the Service, change the specifications or manner of use of the Service, to change access codes, usernames, passwords or other security information necessary to access the service.

2. Your Use of the Service.

2.1 You must not use the Service to access Internet Services, or send or receive e-mails, which:

2.1.1 are defamatory, threatening, and intimidatory or which could be classed as harassment.

2.1.2 Contain obscene, profane or abusive language or material;

2.1.3 Contain pornographic material (that is text, pictures, films, video clips of a sexually explicit or arousing nature);

2.1.4 Contain offensive or derogatory images regarding sex, race, religion, colour, origin, age, physical or mental disability, medical condition or sexual orientation;

2.1.5 Contain material which infringe third party’s rights (including intellectual property rights);

2.1.6 in my reasonable opinion may adversely affect the manner in which I carry out my business; or

2.1.7 Are otherwise unlawful or inappropriate;

2.2 Music, video, pictures, text and other content on the internet are copyright works and you should not download, alter, e-mail or otherwise use such content unless certain that the owner of such works has authorised its use by you.

2.3 I may terminate or temporarily suspend the Service if I reasonably believe that you are in breach of any provisions of this agreement including but not limited to clauses 2.1 to 2.3 above.

2.4 I recommend that you do not use the service to transmit or receive any confidential information or data and should you choose to do so you do so at your own risk.

2.5 The Service is intended for consumer use only. In the event that you use the Service for commercial purposes we would specifically refer you to clause 5.2 below.

3. Criminal Activity.

3.1 You must not use the Service to engage in any activity which constitutes or is capable of constituting a criminal offence, either in the United Kingdom or in any state throughout the world.

3.2 You agree and acknowledge that I may be required to provide assistance and information to law enforcement, governmental agencies and other authorities.

3.3 You agree and acknowledge that I may keep a log of the Internet Protocol (“IP”) addresses of any devices which access the Service, the times when they have accessed the Service and the activity associated with that IP address.

3.4 You further agree I am entitled to co-operate with law enforcement authorities and rights-holders in the investigation of any suspected or alleged illegal activity by you which may include, but is not limited to, disclosure of such information as I have (whether pursuant to clause 3.3 or otherwise), and are entitled to provide by law, to law enforcement authorities or rights-holders.

3.5 Civil and criminal liability can arise from monitoring content or interception of e-mails and extreme care should be taken to ensure that this does not happen.

4. Other Terms.

4.1 You agree to compensate me fully for any claims or legal action made or threatened against me by someone else because you have used the service in breach of these terms and conditions, and in particular clause 2.1 to 2.3 and 3.1 above.

4.2 Whilst I do not seek to limit my responsibility for fraudulent misrepresentation or if you are injured or die as a result of my negligence I have no responsibility (to the extent permitted by law) to compensate you (whether or not we are negligent) for any direct financial loss, loss of profit, revenue, time, anticipated savings or profit or revenue, opportunity, data, use, business, wasted expenditure, business interruption, loss arising from disclosure of confidential information, loss arising from or in connection with use of the service or inability to use or access the service or a failure, suspension or withdrawal of all or part of the service at any time or damage to physical property or for any other similar direct loss that may arise in relation to this agreement whether or not we were advised in advance of the possibility of such loss or damage.

4.3 We, David Carthy and guest, agree that this agreement does not allow either party to act as, or hold themselves out as, acting as an agent of the other party and that that the terms of this agreement are not enforceable by a third party under the Contracts (Rights of Third Parties) Act 1999.

4.4 This agreement is governed by the law of England and Wales and is subject to the non-exclusive jurisdiction of the English courts.

I confirm that I accept these terms and conditions as the basis of my use of the wireless internet access provided and further, these terms and conditions form part of the terms and conditions agreed by you, the, guest, when you accepted the booking of the property.

SIGNED by the Tenant:                                                              Date

CCTV POLICY

Data Controller.           David Carthy, (Owner).

Contact                         dave@teacheireann.com

+353 (0)862559508

Date of Policy               1^st December 2021.

NOTE: Reference to “property” and “Bungalow”  in the document are deemed to be one and the same in meaning and description, referring to 42, Mackworth Road, Porthcawl, CF36 5BT, Wales.

• The Bungalow uses closed circuit television (CCTV) images for the prevention, identification, and reduction of crime and to monitor the property to provide a safe and secure environment for staff and visitors, and to prevent the loss or damage to the property.

The Bungalow is often unoccupied and therefore remote surveillance is essential.

• CCTV surveillance at the Bungalow is intended for the purposes of:

• Protecting the Bungalow, out-buildings, and its assets.
• Promoting the health and safety of staff and visitors.
• To monitor over occupancy.
• To monitor complaints of disturbance or annoyance caused to neighbors and or the public.
• To monitor for trespass and or blocking of front driveway and access to same.
• To monitor for trespass and or blocking of rear laneway and access same.
• Reducing the incidence of crime and anti-social behaviour (including theft and vandalism).
• Supporting the Police in a bid to deter and detect crime.
• Assisting in identifying, apprehending, and prosecuting offenders.
• Assist with defending any claims for damage or injury to staff, guests and or visitors, including their property.
• Assist with supporting any claims for theft, trespass, damage and or injury to staff, owner and or his/her representatives and their property.
• To monitor for unauthorised activities other than those associated with Holiday Rental.

• The system comprises of several (2) fixed cameras, one viewing the front drive and one viewing the back yard.

• The CCTV system is owned and operated by the Owner / Landlord of the Bungalow. The CCTV is a standalone system and operated by the Owner.

• The CCTV is monitored remotely as and when required. Remote monitoring is NOT continuous.

1.6 The Bungalow’s CCTV Scheme is NOT required to be registered with the Information Commissioner under the terms of the Data Protection Act.  However, this policy outlines the Owners use of CCTV and how it complies with the Act.

1.7 All authorised operators and employees with access to images are aware of the procedures that need to be followed when accessing the recorded images. All operators are trained in their responsibilities under the CCTV Code of Practice. All employees are aware of the restrictions in relation to access to, and disclosure of, recorded images.

1.8 The Owner complies with the Information Commissioner’s Office (ICO) CCTV Code of Practice to ensure it is used responsibly and safeguards both trust and confidence in its continued use.

1.9 The use of the CCTV system will be conducted in a professional, ethical, and legal manner and any diversion of the use of CCTV security technologies for other purposes is prohibited by this policy e.g. CCTV will not be used for monitoring employee performance.

1.10 CCTV monitoring of public areas for security, trespass, theft, and anti-social behaviour is restricted to areas that have direct attachment and to the property and to a reasonable distance beyond the boundary of the property.

2.0 Justification for Use of CCTV

2.1 The use of CCTV to control the perimeter of the Bungalow for security purposes has been deemed to be justified by the Owner. The system is intended to capture images of intruders or of individuals damaging property or removing goods without authorisation or of antisocial behaviour.

2.2 The areas of the property where CCTV has been installed, the Owner has demonstrated that there is a proven risk to security and/or health & safety and that the installation of CCTV is proportionate in addressing such issues that may have arisen prior to the installation of the system.

3.0 Data Protection Impact Assessments

3.1 Where new CCTV systems or cameras are to be installed, the Owner will carry out a full Data Protection Impact Assessment identifying risks related to the installation and ensuring full compliance with data protection legislation. This may involve the need for consultation with staff, and local residents.

4.0 Location of Cameras

4.1 Cameras will be sited so they only capture images relevant to the purposes for which they are installed, and care will be taken to ensure that reasonable privacy expectations are not violated.

4.2 The Owner will ensure that the location of equipment is carefully considered to ensure that images captured comply with the Data Protection Act. The Owner will make every effort to position cameras so that their coverage is restricted to the Bungalow, which may include outdoor areas.

4.3 CCTV will not be used in Internally.

4.4 Use of CCTV to monitor areas where individuals would have a reasonable expectation of privacy would be difficult to justify. The Owner has endeavoured to select locations for the installation of CCTV cameras which are least intrusive to protect the privacy of individuals.

4.5 Cameras placed to record external areas are positioned in such a way as to prevent or minimise recording of passers-by or of another person’s private property.

Recording will be by Motion Detection with areas overlapping public areas excluded, except in relation to Clause 1.10

4.6 CCTV Video Monitoring and Recording of Public Areas may take place for the following purposes:

• Protection of the property: The building’s perimeter, entrances and exits.
• Monitoring of Access Control Systems: Monitor and record restricted access areas at entrances to buildings and other areas
• Verification of Security Alarms: Intrusion alarms, exit door controls, external alarms
• Video Patrol of Public Areas: Parking areas, Main entrance/exit gates, Traffic Control
• Criminal Investigations (carried out by police): Robbery, burglary, and theft surveillance

5.0 Covert Surveillance

5.1 The Owner will not engage in covert surveillance.

6.0 Notification

6.1 A copy of this CCTV Policy will be provided on request to staff, guests and visitors to the Bungalow and will be made available on the Property website.

6.2 The location of CCTV cameras will also be indicated, and adequate signage will be placed at each location in which a CCTV camera(s) is sited to indicate that CCTV is in operation.

6.3 Adequate signage will also be prominently displayed at the entrance to the property. Signage shall include the name and contact details of the data controller as well as the specific purpose(s) for which the CCTV camera is in place in each location. Appropriate locations for signage will include:

• at entrances to premises i.e., external doors, driveways, and laneways.

7.0 Storage and Retention

7.1 The images captured by the CCTV system will be retained for a maximum of 42 days, except where the image identifies an issue and is retained specifically in the context of an investigation/prosecution of that issue.

7.2 The images/recordings will be stored in a secure environment with a log of access kept.

7.3 Access will be restricted to authorised personnel. Supervising the access and maintenance of the CCTV System is the responsibility of the Owner. The Owner may delegate the administration of the CCTV System to another staff member.

7.4 In certain circumstances, the recordings may also be viewed by other individuals to achieve the objectives set out above. When CCTV recordings are being viewed, access will be limited to authorised individuals on a need-to-know basis.

7.5 Files/Tapes/DVDs will be stored in a secure environment with a log of access to tapes kept. Access will be restricted to authorised personnel. Similar measures will be employed when using disk storage, with automatic logs of access to the images created.

8.0 Access

8.1 Recorded footage and the monitoring equipment will be securely stored in a restricted area. Unauthorised access to that area will not be permitted at any time. The area will be locked when not occupied by authorised personnel. A log of access to footage will be maintained.

8.2 Access to the CCTV system and stored images will be restricted to authorised personnel only.

8.3 A written record of access will be made. Records of access will be kept.

8.4 A record of the date of any disclosure request along with details of who the information has been provided to (the name of the person and the organisation they represent), why they required it and how the request was dealt with will be made and kept, in case of challenge.

8.5 Data will be provided to those requests authorised in a permanent format where possible. If this is not possible the data subject will be offered the opportunity to view the footage.

8.6 In relevant circumstances, CCTV footage may be accessed:

• By the police where the Owner (or its agents) are required by law to make a report regarding the commission of a suspected crime; or
• Following a request by the police when a crime or suspected crime has taken place and/or when it is suspected that illegal/anti-social behaviour is taking place on the property, or
• To the HSE and/or any other statutory body charged with child safeguarding.
• To data subjects (or their legal representatives), pursuant to a Subject Access Request or
• To individuals (or their legal representatives) subject to a court order.
• To the Bungalow insurance company where the insurance company requires same to pursue a claim for damage done to the insured property.

9.0 Subject Access Requests (SAR)

9.1 Individuals have the right to request access to CCTV footage relating to themselves under the Data Protection Act.

9.2 Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time, and location.

9.3 The Owner will respond to requests within 30 calendar days of receiving the request in line with the Owner’s right of access policy.

9.4 The Owner reserves the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardise an on-going investigation.

9.5 A record of the date of the disclosure along with details of who the information has been provided to (the name of the person and the organisation they represent) and why they required it will be made.

9.6 In giving a person a copy of their data, the Owner provide a still/series of still pictures, a tape, or a disk with relevant images. However, other images of other individuals will be obscured before the data is released.

9.7 Where footage contains images relating to 3rd parties, the Owner will take appropriate steps to mask and protect the identities of those individuals.

10.0 Complaints

10.1 Complaints and enquiries about the operation of CCTV within the property should be directed to the Owner in the first instance.

11.0 Staff Training

11.1 Staff authorised to access the CCTV system will be trained to comply with this policy. Staff will understand that all information relating to the CCTV images must be handled securely.

11.2 Staff will receive appropriate training to enable them to identify and handle different requests according to regulations.

11.3 Staff misuse of surveillance system information will lead to disciplinary proceedings.

12.0 Responsibilities

12.1 The Owner (or nominated deputy) will:

• Ensure that the use of CCTV systems is implemented in accordance with the policy set down by the Owner
• Oversee and co-ordinate the use of CCTV monitoring for safety and security purposes within property.
• Ensure that all existing CCTV monitoring systems will be evaluated for compliance with this policy
• Ensure that the CCTV monitoring at the Property is consistent with the highest standards and protections
• Review camera locations and be responsible for the release of any information or recorded CCTV materials stored in compliance with this policy
• Maintain a record of access (e.g. an access log) to or the release of tapes or any material recorded or stored in the system
• Ensure that monitoring recorded tapes are not duplicated for release
• Ensure that the perimeter of view from fixed location cameras conforms to this policy both internally and externally
• Ensure that all areas being monitored are not in breach of an enhanced expectation of the privacy of individuals within the property and be mindful that no such infringement is likely to take place
• Ensure that external cameras are non-intrusive in terms of their positions and views of neighbouring residential housing and comply with the principle of “Reasonable Expectation of Privacy”
• Ensure that monitoring footage are stored in a secure place with access by authorised personnel only
• Ensure that images recorded on tapes/DVDs/digital recordings are stored for a period not longer than 42 days and are then erased unless required as part of a criminal investigation or court proceedings (criminal or civil).
• Ensure that when a zoom facility on a camera is being used, there is a second person present with the operator of the camera to guarantee that there is no unwarranted invasion of privacy
• Ensure that camera control is solely to monitor suspicious behaviour, criminal damage etc. and not to monitor individual characteristics
• Ensure that camera control is not infringing an individual’s reasonable expectation of privacy in

1^ST December 2021